TITLE: Director of Finance & Administration

DEPARTMENT: Administration

REPORTS TO: Deputy CEO

SALARY: $90,000-$100,000 annually 

HOURS: Full time - Exempt

START DATE: ASAP

Heart of Los Angeles (HOLA) helps young people overcome barriers through exceptional, free, integrated programs and personalized guidance in a trusted, nurturing environment. 

Our core values are: Respect, Responsibility, Support, Positive Communication, and Inclusion.

ABOUT HEART OF LOS ANGELES

Heart of Los Angeles gives underserved kids an equal chance to succeed through a comprehensive array of after school academic, arts, athletics, music, and wellness programs. Serving more than 3,000 youth in the Westlake, Central, and South LA areas each year, 90% of Heart of LA's elementary school students perform at or above grade level, and more than 95% of Heart of LA's high school seniors graduate and go on to post-secondary education.  Heart of LA exclusively serves youth who would otherwise not have access to quality education and wellness resources, and our programs are offered at no cost to the families who we serve.  Our success is founded on safe environments, nurtured by a no-wrong-door approach, amplified by world-renowned partners, and perpetuated by students who become productive, caring, and responsible citizens.

POSITION SUMMARY

The Director of Finance and Administration oversees Heart of LA’s business relationships, finances, facilities, and information technology to ensure they are managed in a manner that is efficient, effective, and--most importantly--aligned with Heart of LA’s mission and core values of respect, responsibility, support, positive communication, and inclusion.  We are seeking an administrator with a multi-faceted skill set who can apply top-notch finance and management skills in a small business environment with a focus on cultivating and sustaining an organization that is equitable and inclusive in all aspects.  

WHO WE’RE LOOKING FOR

The ideal candidate has strong analytical skills, experience with nonprofit accounting, and an eye for system development and improvement.  They should be willing to learn and adapt to Heart of LA’s existing infrastructure.  This person is a self-starter, flexible, with a high level of integrity, and is action- and goal-oriented in a fast-paced, team-oriented, collaborative environment.

They will also lend gravitas to the day-to-day operations of “the back office” and understand how seemingly small items—like accurate codes in a chart of accounts or a clearly drafted rental agreement—can impact the successful pursuit of an organization’s mission and goals.  The candidate should be able to clearly explain this connection to others.

They consistently make strategic decisions that inspire respect and confidence.  They bring clarity and calm to collaborative practices and are a thoughtful team member who acts with integrity and is unfailingly trustworthy.  They are committed to continuously deepening their understanding of finance systems and workflows, viewing mistakes as opportunities for growth and problems as catalysts for solutions, while inspiring others along the journey.  A positive approach, can-do attitude, and authentic kindness are essential attributes they carry wherever they go.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

FINANCIAL MANAGEMENT (66%)

• Oversee finance in consultation with the Deputy CEO, including budgeting, financial forecasting, monthly reporting, cash flow, the annual audit, and the supervision of the Account Manager 
• Provide financial analysis and reports on a monthly basis to the executive team, program directors and staff, and Board of Directors
• Promote regulatory compliance, monitor internal controls, and participate in the ongoing maintenance and development of accounting policies, procedures, and system changes to ensure correct application of Generally Accepted Accounting Principles
• Oversee the maintenance of all financial documents to ensure they are in good order and in accordance with best practices
• Manage bank and investment accounts, review and manage cash flow, and deposit all incoming checks in a timely manner; act as an authorized signer for bank accounts and initiate electronic payments 
• Develop and maintain relationships with business bankers, brokers, and others
• Manage relationships and reporting for the organization’s New Market Tax Credit financing
• Prepare organizational budgets and lead the budget process
• Regularly audit the monthly financial close process, including ensuring all costs incurred are properly recorded, reviewing journal entries, account balance reconciliations and report preparation
• Work with Accounts Manager and Grants team to set up, maintain, analyze and keep in compliance all temporarily restricted funds and endowments
• Serve as the primary liaison for the annual audit and tax returns
• Staff the Board of Directors’ Finance, Investment, and Audit Committees, including report preparation, scheduling, and meeting facilitation

ADMINISTRATION AND RISK MANAGEMENT (34%)

• Lead the business and office administration activities of the organization
• Negotiate, oversee, and be responsible for business contracts including but not exclusive to: insurance, leases, vendor relationships, year-end filings
• Supervise the Office Coordinator and ensure the appropriate management by that role of handling the mail, maintenance of administrative files, and management of office equipment and supplies, and support requests
• Purchase supplies and equipment as needed; establish new vendor accounts; negotiate costs and conditions with vendors 
• Lead decision making related to earned income opportunities stemming from third-party entities who are “renting” spaces on HOLA’s campus, and coordinate or delegate project management as needed
• Collaborate with HOLA’s IT Consultant to oversee the information technology needs of the organization
• Serve as the primary contact for HOLA’s Information Technology consultant and ensure the organization's needs are met by that relationship
• Review and approve technology investments recommended by IT consultant and Office Coordinator as needed
• Oversee the purchasing of new technology as needed
• Oversee facilities with the Deputy CEO in consultation with the Operations Director
• Help oversee the creation of plans, budgets, and schedules to ensure HOLA’s physical assets, including buildings, furniture, and property are appropriately maintained and managed
• Recommend annual investments in fixed assets for the organization
• Support HOLA’s Human Resources department with financial functions
• Collaborate with the Deputy CEO and HR Manager to develop, recommend, and implement personnel policies and procedures
• Annually review and analyze the compensation program with the Deputy CEO and HR Manager
• Approve payroll on a semi-monthly basis in collaboration with the HR Manager; regularly review payroll and tax filing records for awareness and accuracy 
• Audit human resources budget on a timely basis to assure hours and salaries are adhering to organizational budget
• Build and maintain strong relationships with key members of Heart of LA’s constituent groups including staff, Board, volunteers, donors, service recipients, and partners
• Other relevant duties as assigned